Privacy Policy

**Terms & Conditions**

Sunny Day Behavioral - Terms & Conditions

Effective Date: June 17, 2025

These Terms & Conditions (“Agreement”) govern your access to and use of the services provided by Sunny Day Behavioral, LLC (“SDB,” “we,” “our,” or “us”), including Applied Behavior Analysis (ABA) therapy, Zoom sessions, website usage, communications, and associated platforms. By accessing any of our services or registering for a Zoom event hosted by Sunny Day Behavioral, you agree to be bound by these Terms.

1. Acceptance of Terms

By accessing or using our services, websites, applications, or participating in Zoom-hosted events, you:

Affirm you are over 18 or a legal guardian of the child receiving services.

Consent to all data policies in our Privacy Policy and HIPAA Notice.

Agree to irrevocably release certain rights to data, content, and intellectual materials as outlined.

Agree to be bound by these Terms & Conditions and the specific terms related to Zoom registration events.

2. Scope of Services

SDB provides:

ABA therapy and consulting services

Parent/caregiver training

Data collection, assessments, reports, and progress evaluations

Zoom-hosted professional development and education events

Communication through secure portals, forms, texts, emails, or Zoom

Services may be rendered in homes, schools, community settings, or virtually via Zoom depending on plan approval.

3. Eligibility

Services and event access are provided only to clients and participants:

With completed intake or registration documentation

Who meet clinical criteria for ABA (for therapy clients)

Whose funding source has authorized services (for therapy clients)

We reserve the right to discontinue services or revoke Zoom access for any non-compliance, fraud, disruptive conduct, or safety issues.

4. Appointments & Cancellations (for ABA clients)

Sessions must be canceled with at least 24 hours’ notice unless an emergency occurs

More than three missed sessions without notice may result in discharge

Repeated cancellations may trigger clinical and funding source review

5. Consent to Recording & Observation

You agree that:

Sessions or events may be observed live or recorded for supervision, quality assurance, training, or documentation

Zoom sessions may be recorded by SDB for internal use only

Materials submitted (e.g., video responses) may be used for internal development or compliance

No personally identifiable information will be used for external marketing without written consent

6. Financial Responsibility (for therapy clients)

You are responsible for:

Any co-pays, deductibles, or charges not covered by insurance

Updating insurance or billing information within 5 business days of any change

Providing accurate authorization and payment details

Failure to comply may result in account suspension or collection procedures.

7. Intellectual Property & Content Ownership

All materials, content, and instructional media presented during sessions or events (live or via Zoom) are the exclusive intellectual property of Sunny Day Behavioral. You agree that:

You will not copy, distribute, record, alter, or resell any materials without written permission

All session or event content, including recorded segments, remains SDB property

All custom forms, training, or tools developed through service are owned by SDB

8. Data Use, Privacy & Confidentiality

By participating in our services or Zoom sessions:

You authorize us to collect, retain, and analyze relevant data for internal compliance, insurance, and training

You acknowledge that personal data may be stored securely and protected by encryption

You waive the right to share participant details, screenshots, or recordings from Zoom sessions

You may request access, correction, or deletion of your data by contacting info@sunnydaybehavioral.com

9. Limitation of Liability

To the fullest extent permitted by law:

SDB is not liable for incidental, indirect, or consequential damages from service or Zoom usage

You waive class-action rights and any claim to punitive damages

10. Modifications

We may modify these Terms, our pricing, or service structure without notice. The latest version is posted on www.sunnydaybehavioral.com and is effective immediately upon publication. Continued use of services or event attendance constitutes agreement.

11. Severability

If any portion of this Agreement is found to be unenforceable, all remaining sections remain valid.

12. Governing Law

This Agreement is governed by the laws of the State of Florida. Any dispute shall be resolved through binding arbitration in Miami-Dade County, FL.

13. Contact Information

Email: info@sunnydaybehavioral.com Website: www.sunnydaybehavioral.com

By using our services or registering for Zoom sessions, you confirm that you have read, understood, and agreed to these Terms & Conditions.

Sunny Day Behavioral - Privacy Policy

Effective Date: June 17, 2025

1. Information We Collect

We collect the following from clients and event registrants:

Name, email address, contact info

Session attendance or participation details

Information submitted via intake or Zoom registration forms

2. How We Use Your Data

Your information is used to:

Communicate service details and session invites

Track attendance and engagement

Submit documentation for insurance or compliance

Deliver resources or session materials

3. Data Sharing & Protection

We never sell your data.

Data is stored securely on encrypted platforms.

Access is limited to authorized personnel and vendors with signed agreements.

4. Zoom Recordings

Some events may be recorded for documentation, review, or staff development. Attendees will be notified. To opt out, disable your camera/mic or decline participation.

5. Cookies & Tracking

We do not use cookies on registration forms. Zoom may use its own analytics per its policy.

6. Your Rights

You may contact us to view, correct, or delete your data at any time.

7. Children’s Privacy

We do not knowingly collect information from children under 13 unless through verified guardian consent.

8. Policy Changes

We may update this policy. The current version will always be published at sunnydaybehavioral.com.

Contact

Email: info@sunnydaybehavioral.com Website: www.sunnydaybehavioral.com

By using our services, including Zoom-hosted events, you consent to this Privacy Policy.

Sunny Day Behavioral – Terms & Conditions (Staff Access)

Effective Date: June 17, 2025

Last Updated: June 23, 2025

These Terms & Conditions (“Agreement”) govern your access to and use of all employee-designated services, platforms, Zoom meetings, communications, forms, and content provided by Sunny Day Behavioral, LLC, a Florida-registered S-Corp (“SDB,” “we,” “our,” or “us”).

By registering for or accessing our staff systems, you confirm that you are a current employee, contractor, or authorized affiliate of Sunny Day Behavioral, and you agree to the legal terms set forth below, including the integrated Non-Disclosure Agreement and staff conduct provisions.

1. Staff-Only Access

This portal is intended exclusively for staff employed or contracted by Sunny Day Behavioral. You may not:

Share your login or access credentials with any third party

Allow family, friends, or outside entities to use your credentials

Download or transmit documents outside of approved platforms

Unauthorized access or sharing is grounds for immediate termination and potential legal action.

2. Confidentiality & Non-Disclosure Agreement (NDA)

By accessing this staff portal, you agree to the following:

All information, including client data, assessments, treatment plans, videos, forms, communication logs, training documents, and internal communications, is strictly confidential and owned by SDB.

You will not disclose or transmit any confidential or proprietary information to outside parties—verbally, digitally, or in writing—without express written consent from SDB leadership.

Confidentiality obligations survive the end of your employment or engagement indefinitely.

You must immediately report any suspected data breach, HIPAA violation, or unauthorized access to admin@sunnydaybehavioral.com.

Violating this agreement may result in legal action, civil penalties, and immediate termination.

3. Professional Conduct Policy

SDB maintains a zero-tolerance policy for unprofessional or unlawful communication. You agree:

Not to make defamatory, slanderous, or misleading comments about clients, employees, vendors, or the company.

To refrain from gossip, client-specific discussion, or negative commentary on email, text, group chat, social media, or review platforms.

To maintain a professional tone in all internal and external interactions.

To uphold integrity when representing SDB in person or online.

4. Social Media Restrictions

You may not:

Post client photos, documents, materials, or treatment information

Use our logo, training tools, or assessment images in personal posts

Reference SDB clients or staff in TikTok, Instagram, Facebook, Snapchat, Whatsapp, Threads, X (Twitter), or personal blogs without formal written approval

Make public statements implying ownership, authorship, or licensing rights to any SDB documents or systems

Violation may result in disciplinary action, contract termination, and legal recourse.

5. Ownership of Materials & Data

All materials provided during employment—including intake forms, assessments, electronic records, PDFs, parent training, program templates, session notes, and supervision logs—are the intellectual property of SDB and may not be copied, reused, or distributed without permission.

6. Privacy, HIPAA & Data Security

As an SDB staff member, you are responsible for safeguarding client data in full compliance with HIPAA and internal policies. This includes:

Logging out of all client-facing systems when not in use

Password-protecting your work devices

Not sharing PHI over personal texting apps, unencrypted email, or external cloud storage

Only using assigned emails and portals for official work

7. Zoom, Recording & Media Consent

You understand that:

Zoom sessions may be recorded for clinical supervision, internal training, or documentation

No personal devices may be used to record or photograph sessions

You may not store or transmit any recordings outside of approved systems

8. Dispute Resolution & Florida Compliance

This Agreement is governed by the laws of the State of Florida. You agree:

Any legal dispute will be resolved via binding arbitration in Miami-Dade County

SDB is not liable for indirect, incidental, or consequential damages

You waive the right to class-action claims or public legal forums

9. Staff Termination or Exit

Upon the end of your employment:

You must delete all SDB materials in your possession

You are not permitted to reuse or adapt programmatic or clinical content in future roles

Your login access and device permissions will be immediately revoked

Your confidentiality and NDA obligations remain active and enforceable

10. Policy Updates & Modifications

We may update these Terms from time to time. You will be notified through our portal, email, or direct communication. Continued use of this system implies agreement with all revisions.

11. Contact & Questions

Legal, HR, and compliance matters may be directed to:

📧 Email: info@sunnydaybehavioral.com

🌐 Website: www.sunnydaybehavioral.com

By continuing with staff access, you acknowledge that:

✅ You are a verified employee or affiliate of Sunny Day Behavioral, LLC

✅ You understand and agree to this legally binding Terms & Conditions Agreement

✅ You agree to abide by all confidentiality, communication, and usage clauses set forth above